Privacy Policy

Sikh Shooting Association CIC ("SSA", “we,” “our,” “us”) is committed to protecting your privacy and handling your personal information fairly, transparently, and lawfully in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

SSA is a private, invite-only association promoting safe, lawful shooting and archery disciplines. We act as the data controller for personal information collected through our website, email communications, training records, and membership systems.

Contact details: info@sikhshootingassociation.co.uk

2. What Information We Collect

We may collect and process the following types of personal data:

• Identity information: name, title, date of birth.

• Contact information: postal address, email, phone number.

• Membership information: training records, certifications, emergency contact details, attendance logs.

• Payment details: transaction data when you donate or pay for membership (handled securely through third-party payment processors; SSA does not store full card details).

• Website data: IP address, browser type, and usage information via analytics tools or cookies (see Section 8).

• Communication data: messages or enquiries sent to SSA by email or web form.

3. How We Use Your Information

We use your personal data to:

• Manage membership records and event participation.

• Provide information and updates related to SSA activities.

• Process donations and payments.

• Maintain health, safety, and safeguarding compliance.

• Respond to enquiries and support requests.

• Meet legal and regulatory requirements.

• Improve our website, communication, and training delivery.

4. Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

• Consent - where you have given explicit permission (e.g. to receive newsletters).

• Contract - where processing is necessary for membership or participation agreements.

• Legal obligation - to comply with statutory or regulatory requirements.

• Legitimate interests - for administrative and operational purposes in running SSA safely and effectively.

5. How We Store and Protect Data

Data is stored securely using password-protected systems, encrypted storage, and restricted access controls.
We retain data only as long as necessary to fulfil its purpose or meet legal obligations. When no longer required, it is securely deleted or anonymised.

6. Sharing Your Data

We do not sell or rent your data.
We may share limited information with:

• Accrediting or governing bodies (e.g. CPSA, NSRA, Archery GB) for membership or competition purposes.

• Service providers who support our IT, web hosting, or payment systems under confidentiality agreements.

• Regulatory authorities or law enforcement where legally required.

All third parties are required to handle your data securely and only for authorised purposes.

7. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data (Subject Access Request).

• Request correction of inaccurate data.

• Request deletion (“right to be forgotten”).

• Restrict or object to processing.

• Request transfer of your data (data portability).

• Withdraw consent at any time (where processing is based on consent).

To exercise your rights, contact us at info@sikhshootingassociation.co.uk.

You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your data has been mishandled:
www.ico.org.uk

8. Cookies and Analytics

Our website may use cookies or analytics tools (such as Google Analytics) to improve user experience and measure performance.
You can control cookies through your browser settings or via on-site cookie preferences.

9. Children’s Data

SSA does not knowingly collect personal data from children under 16 without parental or guardian consent.

10. Changes to This Policy

We may update this Privacy Policy to reflect changes in our operations or legal obligations. The latest version will always be posted on our website with a revised “Last Updated” date.

11. Contact

Questions, requests, or concerns about this policy can be sent to: info@sikhshootingassociation.co.uk